Privacy statement concerning the processing of personal data for the Paper and Beyond 2021.
Cepi (the “Organiser”) contracted OFCORES (Aldenarda NV) (the “Processor”) for the management of Paper and Beyond 2021. You may contact the Organiser or Processor through team@ofcores.events for questions regarding the processing of your personal data under this Privacy Policy.
Consent:
By providing your personal data, you agree that all this personal data will be processed by the Organiser and/or the Processor or their agents in accordance with this Privacy Policy. Personal data will be processed in accordance with the General Data Protection Regulation ((EU) 2016/679), the ePrivacy Directive (Directive 2002/58/EC), and any national implementing laws, regulations and secondary legislation, as amended or updated from time to time, in Belgium (“Date Protection Laws”).
Purpose:
Your personal data is processed:
• for the organisation and management of Paper and Beyond 2021, including the management of contact lists, invitations, event information dissemination and participants
• to facilitate event-related communications with you
• to comply with statutory obligations
Personal data collected and processed:
The personal data is supplied by yourself.
The personal data categories collected include:
• Identification data necessary for the organisation and management of the meeting or event, such as the name, profession and contact details, including e-mails and phone numbers of participants and speakers.
• The Organiser or Processor may arrange event photographers and videographers and spread information, including event photos and videos, by means of the event and Organiser websites and social media accounts. You have the option to opt out of inclusion in photographs and videos at the event by contacting the organisers through team@ofcores.events at any time to request such opt out.
• In the context of the hybrid meetings, the Organiser or Processor will facilitate live webstreaming and audio recording. if you engage your video functionality during the event to participate, such as speaking on the livestream or turning your webcam on to speak, your image may be included in the event aftermovie or post-event communications. If you do not wish to be included, please opt out by contacting the organisers at: team@ofcores.events
Data Controller:
The Organiser is the Data Controller.
Data Processor:
On behalf of the Data Controller for the processing purposes stated in this Policy, the Data Processor is OFCORES (Aldenarda NV) - Route de Lennik 451 - 1070 Brussels. OFCORES is an event management company contracted by the Organiser for the organisation of this event.
Data storage:
Your personal data uploaded through the registration process for Paper and Beyond 2021 is processed with the platform Aventri (www.aventri.com).
Recipients of personal data:
The Organiser’s staff, the Organiser’s contractor for the organisation of meetings and events (the Processor), and in some instances participants, without prejudice to a possible transfer to bodies in charge of monitoring, auditing or inspection tasks in accordance with European Union legislation.
Event speaker presentations and pictures, as well as any webstreaming and/or audio/video recording from the event may be made available on the website of Paper and Beyond 2021, the Organiser’s websites and/or on social media (see above) or within the virtual event platform. The virtual event platform may also display attendance lists, though you have the opportunity to opt out of inclusion in such lists by contacting the Organiser or Processor at team@ofcores.events.
Data retention:
Collected personal data is recorded and stored as long as follow-up actions are needed in the context of the meeting or event concerned and with a maximum period of 45 days after the event. The Data Processor and Data Controller destroy your data collected for the event through this platform after this time unless secure retention is otherwise required by applicable laws.
Contact and exercise of rights: In accordance with Data Protection Laws, you have the right to:
• access, rectify, and erase your personal data, • restrict or object to processing, and
• have the Organiser or Processor supply or transfer your data in portable format.
Any consent you give may be withdrawn at any time, without affecting pre-withdrawal processing.
Should you require further information concerning the processing of your personal data or to exercise your rights, please contact team@ofcores.events.
Recourse:
You have at any time the right to make a complaint regarding the processing of your personal data to the competent supervising authority.
